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Office Manager

 

Job Descriptions 

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create, maintain and improve a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

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Responsibilities

  • Handle general HR matters.

  • Assist in the preparation of HR related documents.

  • Maintains office staff by recruiting, selecting, orienting, and training employees.

  • Keeps management informed by reviewing and analyzing special reports,summarizing information; identifying trends.

  • Monitor the enforcement of In-house Rule and Regulation and ensure safe work practices and compliance on site.

  • Responsible for office arrangement, maintenance, decoration and maintenance of the company's assets, purchase of office supplies and control of office costs.

  • Experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

  • Day-to-day ensuring operations run smoothly by doing everything from handling phone calls, sending emails, overseeing supplies, invoice, collection of payment, scheduling, etc.

  • Work visa application/extension, employee recruitment, salary calculation, etc

  • Employee welfare - Administrates employees' attendance, annual leave balance and other types of leave.

  • Consolidating information for Payroll.

  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.

  • Completes operational requirements by scheduling and assigning employees; following up on work results.

  • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

  • Contributes to team effort by accomplishing related results as needed.

 

Requirements & Skills

  • Good knowledge in ISO and OSHA safety standards.

  • Possess Bachelor/ Diploma Certificate in Workplace Safety and Health (WSH).

  • High school diploma, GED, or equivalent.

  • Communicate with site operations staff and Project Managers on all safety and health issues.

  • Candidates possess a professional certificate/diploma related to construction.

  • Strong interpersonal communication skills.

  • Proficient with Microsoft Office software.

  • SHRM-CP or SHRM-SCP are preferred.

  • 1 to 2 years’ experience in an office setting manager.

 

Job Type:

Full-time

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Schedule:

  • Monday to Friday

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