Office Manager
Job Descriptions
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create, maintain and improve a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
​
Responsibilities
-
Handle general HR matters.
-
Assist in the preparation of HR related documents.
-
Maintains office staff by recruiting, selecting, orienting, and training employees.
-
Keeps management informed by reviewing and analyzing special reports,summarizing information; identifying trends.
-
Monitor the enforcement of In-house Rule and Regulation and ensure safe work practices and compliance on site.
-
Responsible for office arrangement, maintenance, decoration and maintenance of the company's assets, purchase of office supplies and control of office costs.
-
Experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
-
Day-to-day ensuring operations run smoothly by doing everything from handling phone calls, sending emails, overseeing supplies, invoice, collection of payment, scheduling, etc.
-
Work visa application/extension, employee recruitment, salary calculation, etc
-
Employee welfare - Administrates employees' attendance, annual leave balance and other types of leave.
-
Consolidating information for Payroll.
-
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
-
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
-
Completes operational requirements by scheduling and assigning employees; following up on work results.
-
Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
-
Contributes to team effort by accomplishing related results as needed.
Requirements & Skills
-
Good knowledge in ISO and OSHA safety standards.
-
Possess Bachelor/ Diploma Certificate in Workplace Safety and Health (WSH).
-
High school diploma, GED, or equivalent.
-
Communicate with site operations staff and Project Managers on all safety and health issues.
-
Candidates possess a professional certificate/diploma related to construction.
-
Strong interpersonal communication skills.
-
Proficient with Microsoft Office software.
-
SHRM-CP or SHRM-SCP are preferred.
-
1 to 2 years’ experience in an office setting manager.
Job Type:
Full-time
​
Schedule:
-
Monday to Friday